Safety Procedures


The contractor must agree to enforce state, federal (OSHA), and School Board prevention procedures. Failure to observe and enforce these procedures and standards will be cause for termination of a contract.

The contractor is expected to exert primary controls through his line supervision to obtain desired performance from his employees, subcontractors, vendors, etc. Continued poor safety performance can lead to dropping the contractor from the bid list. The contractor must agree to have his representatives at the job site participate in accident control and prevention. As a minimum, the following programs must be included:

  1. Reporting of injuries. In the event of an injury, the contractor's field supervisor must immediately report the incident to the School Board's site representative. In addition, he contractor is required to submit a written report to the Director of Maintenance within 24 hours.
  2. Housekeeping. Orderliness is a basic requirement for all jobs and the job site must be well maintained at all times. Special attention must be given to maintaining clear walkways and roadways, removal of trash, removal of slipping and tripping hazards, proper storage of materials, and securing work areas.
  3. Emergency Planning. Contractors must inform their employees of action to take in the event of fire, explosion, personal injury, or other emergencies. In the event of an emergency evacuation, the contractor shall notify the School Board's site representative in person or by telephone as soon as possible that all of his employees in the area are either accounted for or identify the specific employees who cannot be found.
  4. Safety Inspections. Contractors shall use a regular system of work and job site inspections to detect and correct hazardous conditions, safety procedure violations, and unsafe practice.
  5. Safety Meetings. Contractors shall conduct a weekly safety meeting for their employees.
  6. Personal Protective Equipment Contractors must ensure all applicable OSHA standards. Contractors must utilize the personal protective equipment applicable to their work hazard exposure.

School Board Site Representative

The School Board site representative is responsible for monitoring and enforcing contractor compliance of all applicable safety procedures and regulations including:

  1. Auditing the contractor's safety and loss prevention program.
  2. Alerting site management of any changes in the project which could adversely affect the safety of School Board personnel and property.
  3. Investigating all contractor accidents. The investigation needs to include the Contractor Representative.
  4. Reviewing with the contractor's supervisory personnel the local emergency plans and procedures including evacuation and loss control.
  5. Providing contractor's supervisory personnel with necessary details of local safety and prevention procedures and protective equipment use so they, in turn, can familiarize their employees.
  6. Providing feedback on contractor safety performance to purchasing and management.
  7. Conducting a pre-job safety meeting with the contractor to review the necessary safety procedures and guidelines.

Safety Officer

The responsibility of the Safety Officer is primarily that of representing the location's management in the protection of School Board personnel and property.

  1. Auditing the field application of the contractor's safety program as it relates to state, federal, and School Board requirements.
  2. Assisting in the review and formulation of contractor procedures to match School Board and governmental regulations where required.
  3. Assisting as requested in the investigation of contractor accidents, particularly those accidents where School Board personnel or property have been involved.


Purchasing is responsible for:

  1. Providing the bidding contractors with expected safety and loss prevention information, including local safety procedures protective equipment requirements, emergency procedures, required safety training, and hazard control procedures.
  2. Maintaining a performance file indicating the capabilities and performance of bidding contractors to provide satisfactory safety and loss prevention performance. The ability of a contractor to fulfill this part of the contract will be used as one of the prime factors in evaluating bidders.
  3. Ensuring that provisions concerning safety and loss prevention are incorporated in the bid package and contract, including the local safety procedures and protective equipment.

Site Personnel (general contractor and sub-contractors)

Site Personnel are Responsible For:

  1. Issuing any necessary permits (confined space; hot work) and securing systems utilizing the lock, tag, and try procedure.
  2. Notifying the site representative of any planned changes in operating conditions which may affect the safety of the contractor's personnel and/or progress of the contractor's project.
  3. Notifying the site representative and the contractors representative directly of any emergency operating conditions which may affect the safety of the contractor's personnel or the progress of their project.
  4. Taking immediate action directly with the contractor on any observed violations of School Board safety rules, while also notifying the site representative as to this action.


Pre-job Communications

Prior to starting any field work on a job, the site representative must conduct a pre-job safety meeting with the contractor, his supervisor, and his employees. At this time, the nature of any physical hazards and company safety procedures and regulations will be reviewed. The "Safety Checklist for Contractors" must be utilized to document this meeting. It must be completed and signed at this meeting.


General Contractor Safety Requirements

  1. Contractors are required to follow all state, federal (OSHA), and School Board safety and health standards.
  2. Contractors must furnish MSDS to the site representative for all hazardous materials to be utilized on the project within five work days of its use.
  3. Contractors must be trained in all OSHA required topics (electrical safety, lock, tag, and try, respiratory protection, hearing conservation, hazard communication, confined space entry, emergency procedures, fire suppression equipment, and first aid) prior to beginning work.
  4. Contractors must utilize all necessary Personal Protective Equipment (PPE) for their work including:
    1. Hard hats
    2. Safety glasses
    3. Face protection
    4. Work gloves
    5. Hearing protection
    6. Specialty equipment as required for specific tasks (welding equipment, respirators, etc).
  1. All contractor tools, scaffolding, ladders, forklifts, cranes, hoisting equipment, etc., must be in good condition, properly rated for the job, and meet all applicable OSHA and industry standards.
  2. Contractor equipment and tools must be inspected by the user for defects prior to use.
  3. All contractor compressed gas bottles must be properly handled, transported, and stored.
  4. Contractor work area must be secured to prevent unauthorized personnel from entering the work area.
  5. All containers must be labeled as to contents and applicable MSDS information.
  6. The use of alcohol or non-prescription drugs or the possession of weapons of any kind is strictly prohibited. Contractors must exercise good housekeeping practices at all times and maintain a safe and orderly work site.
  7. All contractor electrical installations or repairs must be performed by a qualified electrician.